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Fiscalane

Invoice template

Cleaning services invoice template

Recurring visits, one-off deep cleans and consumables for domestic and commercial cleaners.

Use this template

Cleaning is a repeat business, so the invoice is as much a record of a relationship as of a single job. Domestic clients want to see which visits they are paying for; commercial clients with several sites want the invoice to say which building each charge belongs to. A template built for cleaners makes both of these explicit and keeps the repeat work easy to produce.

For recurring contracts, bill by period and name the dates. A line such as "Office cleaning, weekly, 1 to 30 of the month" with the number of visits beats a single monthly lump sum, because it makes missed or extra visits obvious to both sides. Treat one-off tasks such as deep cleans, carpet treatment or end-of-tenancy work as separate lines with their own description. If you supply consumables like detergents or bin liners, decide whether they are included in the visit price or charged at cost, and show them accordingly. Always include the service address; for managed facilities, add the site code the client uses. Finally, state your cancellation notice and late-visit rules in the note so that disputes about missed appointments have a written answer.

What to include

  • Service address or site codeMulti-site clients allocate cost by location.
  • Billing period and number of visitsMakes missed and extra visits visible and avoids double billing.
  • Rate per visit or per hourLets the client check the total at a glance.
  • One-off services on separate linesDeep cleans and special treatments have their own scope and price.
  • Consumables and suppliesShows whether materials are included or charged at cost.
  • Client type (consumer or business) and tax identifierAffects which tax rules and invoice details apply.
  • Payment terms and cancellation noteShort terms and clear cancellation rules reduce unpaid visits.

Common mistakes

  • Sending a flat monthly sum with no dates or visit count, so missed visits cannot be reconciled.
  • Mixing one-off deep cleans into the recurring line.
  • Leaving the site address off invoices for clients with several locations.
  • Not stating cancellation and late-notice rules anywhere the client can see them.
  • Using inconsistent invoice numbers across recurring months.

VAT and sales tax

How to create it in Fiscalane

  1. Open the editor with this template to prefill the lines, payment terms and note. Replace the sample values with your own.
  2. Add your details and your client's legal name and address, then choose the tax category that matches your situation.
  3. Watch the compliance panel and fix anything it flags, then download the PDF or, on Pro, export the UBL e-invoice.

Frequently asked questions

How should I bill recurring cleaning?

Invoice per period, name the dates and the number of visits, and show the rate per visit. That way the invoice is easy to reconcile if a visit is skipped or added.

Should supplies be a separate line?

If you charge for supplies, yes: separate lines show whether they are at cost or included. If they are included in your visit rate, say so in the description.

Do I need an e-invoice for commercial cleaning clients?

Not always, but facilities managers and larger companies increasingly prefer structured invoices that their systems can read. Fiscalane can export a validated UBL file from the same invoice data.

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